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Privacy Policy

Last Updated: February 14, 2024

Medicratic Inc, a Delaware corporation (“we” or “us”), is committed to protecting your privacy. We want you to know what information we collect and what we do with it. We are dedicated to treating your personal information with care and respect.

This Privacy Policy describes how we collect, store, use and distribute information through any of the Medicratic services, however accessed (the “Service”), our websites, including but not limited (the “Site”), as well as any related documentation, software and other properties we control (together with the Service and the Site, the “Properties”).

In addition to this Privacy Policy, you should review our Terms and Conditions of Use, available at We use defined terms in this Privacy Policy relating to the Service that are defined in the Terms and Conditions of Use.

  1. By using the Service and/or visiting, browsing or using any of our Properties, you consent to the use of your information as described in this Privacy Policy. You may choose not to provide us with the personal information listed in this Privacy Policy, but we may not be able to provide the Services to you if you choose to do so.
  2. Collection of Information

    The Types of Information We Collect

    We have several areas where you can submit information to us, and we also have features that automatically collect information from visitors and users of the Properties. Personal Information, as that term is used in this Privacy Policy, is any information that can be used to identify a person. This includes, but is not limited to: name, address, telephone number, email address, AAMC ID number and/or ACGME ID. If we charge fees for any of the Services, Personal Information would also include any personal financial and billing information, such as billing name and address (“Billing Information”) that you provide. Medicratic is not responsible for verifying the accuracy of any information that you provide or post to the Service or any of our Properties. We may, but are not obligated to, monitor data that you post via electronic software or personnel to check for obscenity, defamation or other types of abusive language or behavior, as well as for content that may infringe our rights or the rights of others, all of which we may remove at any time.

    Information You Provide To Us

    • Registration and Service Usage Data

      When expressing an interest in obtaining additional information about the Services, registering for and/or actually using the Services, we may collect personal contact information, such as your name, address, phone number, and email address. This information is referred to as your “Personal Contact Information.”
    • Commerce Functionality

      We may offer premium elements of the Service and/or additional services or products. In that case, we may collect additional billing information, such as a billing address, credit card, PayPal or other billing information (“Billing Information”). Please note that we may also provide product purchases directly to properties that are operated by third parties. Any such third-party properties will be governed by their own privacy policies.
    • Sharing and Community Features

      We may offer features within the Service or other Properties that allow you to further communicate with us or with other users and to participate in community features, such as forums. These features may allow you to additionally upload images, data, graphics, video, or other files.
    • Surveys, Contests

      We may occasionally ask you to participate in voluntary surveys. We may also conduct contests in connection with our Properties, as part of which we may request additional information from you.

    Information We Automatically Collect

    As you browse or use our Service (or other Properties), we may use a variety of technologies that collect information about your usage, including but not limited to tracking your movement through the Properties, tracking your device type, operating system, pages served to you, the time of use, what elements of the Service you use and what other users you interact with, your preceding page views and other data related to any session. We may also track and collect information on your IP address and other unique identifiers for your applicable mobile or other device. Collectively, this information is referred to as “Analytics Information.” Some tools that we may use to collect Analytics Information include:
    • Cookies

      Cookies are small pieces of data that are stored on your computer or mobile device.
    • Pixel Tags/Web Beacons

      These terms are generally used synonymously to describe small blocks of code on webpages that do things like allow another server to measure viewing of a webpage. They are often used in connection with cookies.
    • Other

      We may use technology available on your device, technology similar to cookies and pixel tags and technology that is later developed, all for similar purposes.
    We may also use these tools within Service related emails that we send to you. We sometimes utilize third party service providers to help us track the activity and user flows within our Properties, using similar tools. Such tracking would track an individual user’s movements, but the data would not be tracked in a personally identifiable way. Such data would be stored and analyzed on an aggregated basis for purposes of internal analysis by Medicratic. We may work with advertisers and other third parties whose products or services are promoted on our Properties that may also use similar technologies. In those cases, we advise you to check their privacy policies.

    Information We Receive From Third Parties

    There are instances where we may receive information from third parties.
    • As part of their use of the Service, Administrators of Programs will pull Applicant data directly from third parties that they have access to, including ERAS and ACGME, and provide it to Medicratic.
    • You may also separately provide information to websites, retailers or other commerce, product or service providers through which we provide access to register for our Service. Depending on the particular promotion, when you register for the Service through such a promotional partner of ours, that partner may provide us with a user/member name that you already use with that partner’s products or services or that you or it have otherwise pre-selected as part of the promotion.
    • As you are using our Services, you may click through certain links or promotions that will enable you to purchase products or use services provided by promotional partners or other sites or commerce providers. Some of those entities may share with us certain information that you provide to them.
    • We may purchase or otherwise receive data from third parties and add it to information we have collected about you. Medicratic is not responsible and assumes no liability if another site or commerce provider uses any information about you in violation of its own privacy policy, or applicable law.
  3. Use and Sharing of Information

    We use and share the information we collect in the following ways:

    Information Collected / Use

    Registration and Service Usage Information

    We use this information to manage your account, to provide the Service, to maintain our customer/visitor lists, to provide feedback, for authentication purposes, for service improvement, to provide updates and announcements and to address issues like malicious use of the Service. We may also use your Personal Contact Information for limited marketing purposes, namely, we may provide certain elements of your Personal Contact Information to our partners in order to provide users with selected retail and other types of offers. In addition to marketing and advertising, our partners may use your data for services that include but are not limited to, verification, validation, reference, lookup, risk mitigation and data enhancement (collectively, these are known as “Permitted Partner Uses”). We may also use your Personal Contact Information to contact you to further discuss your interest in the Service, to send you information about us or our partners, to identify your company/organization as a customer, and to use your company/organization’s name and/or logo on our website and in our marketing materials. For our internal purposes, we may retain logs of all comments or messages that you post or send via any facilities that we provide. All information you send or post to areas of the Properties that are public or semi-public (such as message boards accessible to all Services users) will be publicly available. Please be careful about posting any Personal Information to such areas.

    Billing Information

    We use Billing Information solely to check the financial qualifications of prospective customers and to collect payment for premium services or products. We may use a third-party service provider to manage payment processing.

    Analytics Information

    Any personally identifying information collected via survey will be used only by us unless we specify otherwise when we ask you to participate. However, we may share aggregate survey or contest result information with others. If we conduct contests or sweepstakes, we will use the information you provide to conduct the contests or sweepstakes and for any other purposes to which you consent. If we offer contests or sweepstakes with our partners, we may share the information we obtain from you with them.

    Information We Receive From Third Parties

    We will use this information to manage your account, to provide the Service, to maintain our customer/visitor lists, to provide feedback, for authentication purposes, for service improvement, to provide updates and announcements and to address issues like malicious use of the Service.

    Anonymous and De-identified Information

    We may create aggregated, de-identified or other anonymous data from personal information we collect. We make personal information into anonymous data by removing information that makes the data personally identifiable to you. We may use this anonymous or deidentified data and share it with our customers and third parties for our lawful business purposes, including in order to deliver, or as a part of, the Services, to analyze and improve the Services and to promote our business.
  4. Disclosures & Transfers

    We may provide certain elements of your Personal Contact Information to our partners that are listed in the bullet point list of exceptions below for the Permitted Partner Uses.
  5. Exceptions

    The following are the entities with respect to whom we may share your information:
    • any of our affiliated companies or partners;
    • any entity who you give us consent to share your information with;
    • companies acting as our service providers in hosting, building, developing or otherwise supporting our Properties and in providing our Service, including but not limited to any component thereof (e.g. credit card processing, customer/support services, email providers) to you;
    • entities into which our company is merged, or to which a substantially majority of our assets, equity, site or operations have been transferred or merged into (including during any diligence efforts in support of such an action), will be able to use your personal information under the terms of this Privacy Policy; and/or
    • any entity with whom we are required to do so by law, for example, in response to a court order or a subpoena or other legal obligation, in response to a law enforcement agency’s request, or in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property.
    You should also be aware that courts of equity, such as U.S. Bankruptcy Courts, may have the authority under certain circumstances to permit your information to be shared or transferred to third parties without your permission.
  6. Security

    The security of your Personal Information is very important to us. However, no security measures are failsafe and we cannot guarantee the security of your personal information.

    You are also responsible for helping to protect the security of your Personal Information. For instance, never give out your password, and safeguard your username, password and personal credentials when you are using the Service, so that other people will not have access to your Personal Information. Furthermore, you are responsible for maintaining the security of any computer, laptop, phone, tablet or other device on which you utilize the Service.
  7. Sharing Information with Third Parties

    You will be able to share information with third parties through use of the Service and other Properties. The privacy policies of these third parties are not under our control and may differ from ours. The use of any information that you may provide to any third parties will be governed by the privacy policy of such third party or by your independent agreement with such third party, as the case may be. If you have any doubts about the privacy of the information you are providing to a third party, we recommend that you contact that third party directly for more information or to review its privacy policy.
  8. We may display links to other sites, and we may provide tools and widgets from other sites and services, including but not limited to tools that allow you to share, distribute or otherwise publish or make available your plans and/or other Service content via such third-party properties. We are not responsible for those other sites and services, their privacy policies or how they treat information about their users. We advise you to check their privacy policies to find out how they are treating your personal information.
  9. Retention

    We will retain your Personal Information for as long as we believe that it remains useful to us for the identified purpose or as required by law, which may extend beyond the termination of our relationship with you.
  10. Amendment of this Privacy Policy

    We reserve the right to change this Privacy Policy at any time and without prior notice by posting an updated policy within applicable areas of the Service and Properties. If we do, the new terms will take effect at the posted effective date. You should review this policy often, to make sure you have not missed any updates. Additionally, if we believe that any updates reflect material changes to your rights, we will use reasonable efforts to provide additional notice to you, such as by email or by means of a notice on our home page and/or sign-in page that you must view to enter the Service. Unless stated otherwise, our current Privacy Policy applies to all Personal Information that we have about you and your account. The date on which the latest update was made is indicated at the top of this document. We recommend that you print a copy of this Privacy Policy for your reference and revisit this policy from time to time to ensure you are aware of any changes. Your continued use of the Services signifies your acceptance of any changes.
  11. California Shine the Light Disclosure

    Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice regarding the sharing of personal information with our affiliates and/or third parties for their marketing purposes. If you are a California resident and would like a copy of this notice, please submit a written request to:
  12. Contact Us

    You can help by keeping us informed of any changes such as a change of address or telephone number. If you would like to access your information, if you have any questions, comments or suggestions of if you find any errors in our information about you, please contact us by emailing or by writing to us at:

    Medicratic Inc.
    5000 Riverside Dr. Building 6
    Suite 100 E
    Irving, TX 75039